Lessons Learned from the Benefits Cliff Employer Pilot Program Evaluation
The Benefits Cliff Experiences and Impacts
- Most Pilot participants likely struggle financially because their incomes are below what they need to meet basic needs, but often just above the income limits for most public assistance programs.
- The effects of increased income (e.g. receiving a raise) differ among public assistance programs. Some have strict income limits that cause significant or total loss of support, while others allow for a smoother transition because some support remains.
- Higher income is often associated with increased living expenses including higher taxes, increased rent, unsubsidized health insurance, and a larger portion of income needed for food.
- Despite losing public assistance benefits and higher expenses, most participants would accept a promotion or raise. Participants valued self-sufficiency and income over public assistance.
- Housing and health insurance are areas where support is most needed for participants experiencing an increased income.
For more discussion of these findings in relation to context and literature, see Appendix G.
Best Practices for Employer Utilization of the CLIFF Tools
There are direct and indirect action opportunities for employers to help mitigate the benefits cliff among their employees. One immediate option is to use the CLIFF tools to help employees understand the impacts of income and career changes as well as provide employers with insight into where support is most needed. The tools can show which specific benefits are impacted, how much, and what income employees need to get over the benefits cliff and become economically secure.
The pilot program evaluation highlights strategies that employers can use to implement the CLIFF tools in the workplace.
Ample Training
Training facilitators (i.e. coaches) is important to ensure efficient use of the CLIFF tools. Because of the nature of economics and public assistance programs, the tools ask for a lot of information and have multiple steps. They produce an array of information that may be difficult to understand without training. Employers should ensure that CLIFF tools facilitators receive thorough training not just in the tools and their outputs, but also in ethical practices. This training should cover the importance of obtaining consent, maintaining confidentiality (including proper data management), and fostering respect through cultural awareness. These trainings will ensure employees and their personal information are protected and treated appropriately.
The Federal Reserve Bank of Atlanta provides training resources including demos of the CLIFF tools (see sources by Atlanta Fed below in the works cited list). After training, facilitators should practice using the tools in various scenarios to become proficient with the programs and informational products.
Establish Knowledge and Connections with Public Assistance Programs and Agencies
Before implementing the CLIFF tools among employees, employers and facilitators should have training on state and local public assistance programs and resource-support organizations. This knowledge will ensure that employers can guide employees to resources when needed. Employers should also establish connections with public assistance agencies and local organizations in which employers explain the CLIFF tools program and learn the best contact strategies (e.g., who to contact and how) when employees need assistance.
Establish Trust with Employees First
The tools ask for a lot of personal information including some items that employees may feel ashamed to share (e.g., public assistance, financial burdens such as debts). Facilitators must establish a trusting relationship with the employee before implementing the tools to ensure the information provided is accurate and the tools are used in ways that best serve the employee and their needs. Some ways to establish trust and rapport include:
- Implement programs internally where relationships already exist. Staff leaders and representatives likely already have a relationship with employees. Utilizing these established relationships can reduce the time needed to build the trust and confidence necessary for creating a new connection. If possible, employers should use the tool in-house rather than referring employees to another business or organization where there is no existing relationship.
- Increase awareness and normalization of the benefits cliff and services by building it into existing programs such as new hire onboarding or annual training workshops.
- Share the motivation and be transparent before asking personal questions. Explaining what the tools do, why they are used, and how information is used within the tool(s) will help employees understand the reasons behind the questions and the benefits of the tools and programming. Employers should be transparent about how they use the tools and why and explain how they will protect employees’ information and address their concerns. Facilitators can share their screens so employees may see the questions, what information is being added, and the outcomes of the tools.
Understand Needs and Goals to Know Which Tool is Right
Employees have different needs that reflect various goals depending on their personal and household situation. Those receiving public assistance benefits are likely interested in learning how they will be impacted by income changes. Those not receiving benefits may be more interested in alternative support and career development. Employers should use their established relationships with employees to first discuss employees’ needs and goals. Then, use this information to decide which CLIFF tools are most appropriate and useful for the employee.
Provide a Self-Assessment Option with Assistance when Desired
No matter the relationship between the employee and facilitator, some individuals may not be comfortable providing personal information and discussing income-related challenges. For these employees, a self-assessment alternative with optional assistance should be provided. Employees interested in self-assessment can participate in the training (as facilitators do) and request assistance if needed. Employers should also provide the optional opportunity for employees to discuss the tools’ outputs with employers, including areas where they may need support.
Use the Tools When They are Needed Most
There are situations when employees may be more vulnerable to, or most impacted by, the benefits cliff. Employers should use the CLIFF tools at the following times to best support employees when interventions are most needed:
- When an individual changes jobs: a new job may bring higher income and impact assistance benefits. In addition, a new position could bring on increased expenses related to transportation and childcare. Plus, most employees will experience a delay in receiving their first paycheck. For individuals living paycheck to paycheck, this delay can become a significant financial burden. Employees can use the CLIFF tools to help create a financial plan and budget and to find short-term assistance. They can work with employees to understand the longer-term advantages of the new position and career growth. Employers provide support by eliminating the pay delay or providing a pay advance.
- When a child ages out of benefits: WIC and Medicaid have age limits. When a child ages out of these benefits, families incur increased expenses such as having to pay for health insurance and increased food costs. In addition, childcare subsidies often stop at age six, when a child tends to begin school. After-school care may be costly, especially if a family does not qualify for low-income programs. This is an opportunity for employers to use the tool to help employees create a financial plan, budget, and access resources. Employers can also support parents by providing affordable health insurance for dependents, allowing flexible work hours or work-from-home days to reduce costs associated with after-school care and transportation.
- When an employee gets a raise: promotions, annual raises, or increased work hours can push employees over the income limits for public assistance programs and into the benefits cliff. This is a vital time to use the CLIFF tools to explore the immediate and long-term impacts of a salary increase to help employees weigh the pros and cons and think longer-term. The tools will show financial trajectories and changes in household expenses, and employees can work with workers to find solutions to the immediate burdens of losing benefits to promote career development and economic mobility.
Additional Opportunities for Employers
Employers can implement internal policies and programs that work to eliminate the benefits cliff or provide direct support to employees experiencing the benefits cliff. They can also advocate for relevant state and federal policies. Here are additional opportunities for employers to make an impact.
Pay the Living Income Standard (LIS)
An income that meets the LIS (NC Budget & Tax Center, n.d.) would eliminate the reliance on supplemental income assistance and public benefits and prevent the benefits cliff. Better yet, providing an income that meets the ALICE household survival budget (United Way of Northern New Jersey, 2023) would allow employees a financial cushion (e.g., savings and assets). This cushion supports economic security and mobility, as employees are better prepared for unexpected costs and higher expenses associated with increased income. Additionally, an income that meets employees’ needs reduces the dependence on credit cards and loans that increase debt and ultimately helps employees reach economic stability and security.
Paying an LIS also has benefits for employers. Investigations show that living-wage initiatives result in less employee turnover and absenteeism, higher productivity, and overall reduced costs for employers associated with less overtime (Fairris et al., 2015; Zeng & Honig, 2017). Furthermore, a living wage allows employees the ability to pay for health coverage, resulting in incentives for employers who offer health benefits (Bindman, 2015; Fairris et al., 2015). Access to health insurance paired with reduced stress associated with financial security and improved work-life balance (e.g., not needing to work overtime) can also lead to healthier and happier employees (Pickett, 2014).
Allow Flexible Working Times and Spaces
Allowing low-wage employees flexibility in their work schedule can reduce trade-offs between work, including career development and advancement, and life (Roll, 2018; Ruppanner et al., 2018). It can also cut expenses and reliance on public assistance programs, especially when allowing employees to work from home. Recent investigations show that working from home is the most valued employee-friendly alternative, particularly among women with young children (Mas et al., 2017). Remote work can reduce costs associated with commuting and childcare (Mas et al., 2017). It also provides more flexibility when choosing where to live, possibly reducing housing costs.
The ability to work non-traditional hours, too, can help parents minimize childcare costs such as those associated with after-school programs or daycare. Plus, flexible hours eliminate the need to use limited sick- or vacation time for tasks that must be completed during traditional working hours like doctor appointments and auto maintenance.
Studies show that flexible work arrangements have benefits for employers, too. Flexibility is a large incentive to attract and retain well-qualified employees (De Menezes & Kelliher, 2017; Mas et al., 2017; Rudolph & Baltes, 2017). Flexible work schedules have been connected to increased productivity, improved performance, customer satisfaction, and employee gratification and commitment (De Menezes & Kelliher, 2017; Rudolph & Baltes, 2017). Allowing remote work can even reduce costs for employers – U.S. employees are willing to earn 8% less to work from home because they understand the personal cost savings that this arrangement brings (Mas & Pallais, 2017).
Sponsor Income-Based Health Insurance
One-size-fits-all health benefits are not always accessible to lower-wage earners or those experiencing the benefits cliff. Offering income-based and individualized health insurance provides employees with access to health coverage they can afford. This is a large incentive for employees, especially those with dependents (Fairris et al., 2015), and could be the deciding factor between accepting a promotion or working more hours and losing public health coverage. Employers can implement the Employer Shared Responsibility Provision (part of the Affordable Care Act)(IRS, n.d.). They may also opt to cover a large percentage of private-provider premium costs so that employees pay less for coverage.
Research shows that employee-sponsored affordable health coverage attracts job seekers (U.S. Chamber of Commerce, 2022). It is associated with less absenteeism and improved employee well-being, which can increase productivity (U.S. Chamber of Commerce, 2022).
Provide Advanced-Pay or Earned Wage Access for Emergencies
Individuals living paycheck-to-paycheck and those in the benefits cliff do not have the means to save for life’s unexpected costs (e.g., car repairs, injury). Employers can provide earned but unpaid wages to employees before payday or offer an advanced-pay option that employees will make up over time. This will assist employees with stability by reducing their reliance on high-interest loans, credit cards, or private check advances (Binney, 2024; Miller et al., 2012)[1]. Earned wage access also attracts and retains employees (Binney, 2024).
It is important to note that although providing access to earned wages or pay advances may protect employees from increased debt, the benefits are solely temporary. It does not eliminate the underlying causes of financial insecurity associated with low wages and the benefits cliff (Dennis, 2023).
[1] See various guides for employers on how to offer payroll advances: employer’s guide to payroll advances by Indeed (Indeed, n.d.)); the ultimate guide for employers by Homebase (Homebase)
Offer a Savings Account
Some public assistance programs are based on net income rather than gross. A way employers can help create a bridge between public benefits and financial stability is to delay the distribution of increased income associated with a pay raise. Instead, the additional income is saved until the employee feels they can survive without public benefits. For example, if an employee receives a pay raise from $15 to $19 an hour, the employer could provide the option to save the additional $4/hour in an individualized account for a determined amount of time. This would give employees the chance to save in preparation for the benefits loss and potentially increased expenses.
This strategy is similar to emergency savings accounts linked to employer-sponsored retirement accounts like Roth (ADP, n.d.) and traditional employer-sponsored emergency savings accounts. The differences include the timing when the account is initiated, who manages the funds (employer vs bank), and the objective. With the proposed model, the goal is to provide a bridge (i.e. cushion) to help employees over the benefits cliff. Traditional emergency savings accounts are for emergencies and often have a maximum savings limit. The proposed account also keeps employees from having to withdraw from retirement funds.
Advocate for Policy Change
Some Employer support, employee knowledge, and planning won’t eliminate the benefits cliff for everyone. Employees can advocate for policy changes necessary to solve the benefits cliff issue completely. Some areas for policy interventions include:
- Increasing the minimum wage or implementing living wage policies.
- Altering the structure of public assistance benefits so that each program reduces benefits gradually rather than abruptly (i.e. provide a transitional support period).
For more ideas for employer strategies and policy, see Goodwill’s Benefits Cliff Community Lab resources (Goodwill Industries of the Southern Piedmont, n.d.).
Future Research Recommendations
Ensure Representative Participation and Data, Including Individuals with Dependents
A limitation of this analysis was the lack of data regarding household size and composition which led to the overrepresentation of individuals without dependents. Future research should ensure the standardization of data across all employer sites/programs and the collection of data related to household characteristics. Employees and job seekers with dependents may have different experiences and needs that ultimately lead to different preferences and choices. Ensuring quality and representative data collection will improve the validity of the analysis and results, particularly the takeaways and recommendations.
Ask Those Experiencing the Benefits Cliff for Solution Recommendations
Individuals experiencing the benefits cliff are experts on the issue. They know what solutions would be most impactful based on their needs and experiences. Future research should focus on underscoring the voices of those with lived experiences and capturing their recommendations including opinions about where support should come from, when, and who should provide it. This research would also capture variation in needs across different sociodemographic groups (e.g., household sizes and makeup) and spaces (e.g., rural versus urban). Altogether, the information would better inform recommendations for programs and policy.